A Cost-Benefit Analysis of SharePoint vs Xerox Document Management Platforms in Henderson

If you are evaluating Document Management tools for your company, Xerox and SharePoint are two alternatives that might've crossed your path. But how are you assessing your choices?

In our 20+ years of experience helping to implement groundbreaking and robust tools that enhance tasks and promote teamwork, we have found that buyers are most apprehensive about the total cost of implementation (TCO).

Aside from that, they're also examining features, vendor credibility, and user feedback.

So, in this article, we're going to evaluate Microsoft SharePoint and Xerox DocuShare side-by-side.

We'll take a look at pricing, capabilities, and user reviews across some of the most renowned solution review websites. But before we begin, let us take a look at the gains of document management solutions.

The Benefits of Document Management Solutions

A document management system could help you improve proficiency, augment collaboration, and enhance security for those companies that manage classified data, such as healthcare, government, and the financial industry. Let us take a closer look at each of these benefits.

• Paperless structures are more cost-effective

• Centralized document repository

• Boosted capability and output for your personnel

• Strengthened safety for your classified records and information

• Greater regulatory compliance

Now that we have reviewed the advantages of document management platforms, let's begin our product review with a brief introduction to each of these products.

Microsoft SharePoint vs Xerox DocuShare Comparison

Introduction

Microsoft SharePoint is a cloud-based, SaaS collaboration platform that offers a document management and repository system and coalesces effortlessly with Microsoft Office applications like Excel.

Companies of all sizes could also broaden SharePoint Online's capacity to involve process automation with the employment of Microsoft PowerApps' Power Automate application.

Automation capabilities include things like machine learning, Optical Character Recognition (OCR), and artificial intelligence to gather data from scanned records and indexed PDFs.

Xerox DocuShare, an enterprise content management system (ECM), allows users to produce, distribute, and administer content while easily integrating other corporate systems, and developing customized software platforms.

While labeled an ECM, Xerox DocuShare can be applied in smaller businesses and SMB's as well to simplify organizational processes and facilitate document management.

It should also be mentioned that Xerox DocuShare can be programmed to produce workflow automation capabilities.

Pricing

When evaluating the total cost of ownership (TCO) for a document management solution, we should take into account a range of factors like:

• Licensing

• Subscription Fees

• Onboarding and Training

• Business Needs Customizations

• Maintenance and Support

Pricing for Xerox DocuShare begins at $1,500 per license. On the other end, Microsoft SharePoint's pricing starts at $5 per user per month. While that is a substantial variation, we must expand our knowledge on the capabilities provided before making a final decision.

Now, let's take a look at how Xerox and SharePoint contrast in terms of features.

Features

Like with any business program, it is vital that you carefully consider functionality in your analysis. Usually, software categories comprise of choices that differ significantly in their characteristics and proficiencies.

The solution you eventually go for should give a good user experience, assist your company processes and duties, and provide more insight into your operations. They must also include the features that essential to your company.

In this regard, let us go over Xerox DocuShare vs Microsoft SharePoint features specific to document management.

Customer Reviews

One more key aspect when weighing document management software is customer reviews. Let's go over some reviews from some of the most renowned software review sites.

Unsure about which document management platform is perfect for you in Henderson? Wave can help!

Holding a competitive one-upmanship in today's constantly-changing corporate environment can be challenging. By expediting your corporate workflows to enhance productivity and remove inefficiencies, you can give your company the best opportunity of staying ahead of the competition.

To accomplish so, your business must be meticulous to choose the right solutions that will allow you to utilize your assets and fulfill your strategic expansion targets.

This isn't always simple for a business just getting off the ground with back-office renovation or intelligent information management projects.

At Wave, we can aid by evaluating the essential pieces of your business and via step-by-step digital renovation and business workflow automation, refine them.

We use a hybrid set of technology tailored to your business requirements to automate your laborious company workflows around gathering, arranging, and cataloging data so that it's simple to find and utilize wherever, whenever.

We can aid you in personalizing your document management tool to satisfy your business's specific needs and we gladly work with over 60 industry-accepted ECM and DMS platforms.

If you’re eager to learn more, connect with us immediately and we can schedule a time to chat.